Facility Rental Information

Part of our mission is to ensure that our programs, facilities, and community offerings are accessible and affordable to all. If our rental rates present a financial challenge for you or your organization, please contact us. We are happy to discuss available options.

The chart below outlines the base rental rates for private use of the Matthew Henson Conservation Corps and Monique Johnson River Center. Rates for nonprofits and other organizations are available upon request.

Determining Your Rental Rate

When determining your rate of use, please keep the following in mind:

• Group size: Group size includes all participants, staff, and volunteers.

• Hours of use: Please include all time you will need to use the Earth Conservation Corps buildings and surrounding grounds, including setup, event/program time, and cleanup.

​​Required Cleaning Fee​

A cleaning fee is required in addition to applicable program rates to cover the preparation of spaces for group needs and cleaning afterwards.

• 10–35 participants: $100 fee

• 36–55 participants: $200 fee

​Earth Conservation Corps Presentation

As part of renting an Earth Conservation Corps Center, all renters are required to participate in a 10-minute Earth Conservation Corps presentation. This brief presentation provides an overview of the history of Earth Conservation Corps, our mission, and our available programming.

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Rules for Facility Use

• The maximum capacity is 55 people, including staff and volunteers.

• Smoking is not permitted anywhere on the premises, indoors or outdoors.

• The sale of alcohol is prohibited. At events where alcohol is served, excessive drinking is not permitted.

• It is the applicant's responsibility to determine whether their program or event requires permits and to obtain any necessary permits.

• All food service and related arrangements are the responsibility of the applicant.

• Earth Conservation Corps Centers are designed primarily for community engagement and environmental education. The facilities contain large tools, equipment, educational materials, and living displays that cannot be removed or relocated. Renters should plan their activities accordingly.

• Applicants are encouraged to visit the Earth Conservation Corps Centers in advance to familiarize themselves with the space and determine whether it meets their needs.​

Insurance

Organizations renting Earth Conservation Corps Centers for their own programs or events must secure general liability insurance and provide a certificate of insurance prior to their rental.

Affordable one-day event insurance policies may be available through online providers such as The Event Helper or Special Event Insurance. Renters are responsible for securing the appropriate coverage for their event.

Early Access

Early access to Earth Conservation Corps Centers for load-in, material drop-off, tent installation, decorating, or other preparations must be arranged and approved in advance.

Cleaning & Cleanup Checklist

At the conclusion of the event, the interior and exterior spaces must be returned to the condition in which they were found.

Each renter is responsible for:

• Removing all trash generated by their event or program.

• Wiping down all tables and chairs.

• Neatly stacking tables and chairs in their designated locations.

• Cleaning up any materials, equipment, or supplies brought onto the property.

• Leaving all indoor and outdoor areas clean and ready for the next group.

Community Standards & Code of Conduct

At Earth Conservation Corps, we are committed to fostering a collaborative, respectful, and inclusive environment for everyone. Our goal is to create spaces where all people can contribute, learn, and grow in a spirit of cooperation.

To maintain a welcoming and supportive community, we ask all participants, renters, staff, volunteers, partners, and guests to uphold the following standards of behavior.

Respect & Inclusion

We ask all participants to treat colleagues, partners, staff, volunteers, and community members with respect, kindness, and consideration.

We recognize and value differences in perspectives, experiences, and backgrounds. Participants are encouraged to approach differing ideas with curiosity and openness and to maintain respectful dialogue, even when disagreements arise.

Earth Conservation Corps strives to create an environment that is welcoming and inclusive of everyone, regardless of gender, race, ethnicity, sexual orientation, ability, religion, or background. We ask all participants to be mindful of language, actions, and behaviors that could unintentionally exclude, marginalize, or make others feel unwelcome.

Conflict Resolution

Conflict and disagreement are a natural part of community engagement and, when approached constructively, can create opportunities for learning and understanding.

When disagreements arise, all parties are expected to listen respectfully and seek to understand different perspectives before responding. Participants should make a good-faith effort to communicate respectfully and work toward constructive solutions.

If a conflict escalates to the point where respectful dialogue is no longer possible, Earth Conservation Corps staff may ask the individuals involved to leave the facility or pause their participation until they are able to re-engage in a respectful manner.

Building Community

Supporting one another with curiosity, cooperation, and respect helps maintain a positive and welcoming environment for everyone.

These principles reflect the values upon which Earth Conservation Corps was founded and help ensure that our Centers remain safe, inclusive, and valuable resources for the community.